Administrative Duties 

Administrative tasks involve processing enrollments, keeping individual student attendance and payment records. You will be responsible for keeping all students' files up to date including medical and emergency contact information, and records of any behavioral incidents. 

Managing Staff

 You will be responsible for the staff attendance and work schedule (including earlier dismissal schedule and summer meetings) and ensure guidelines for ratios of staff to student are met. You also will be responsible for oversight of menu creation and snack shopping. 

Instructional Duties 

You are responsible for overseeing the activities and curriculum used in our program. You will also provide ideas for training for the staff. You may often need to fill in for staff when there is no substitute available.

Communicating with Parents

 It is your responsibility to deal with parental concerns and questions and convey any policy changes to parents. You will talk with parents regarding behavioral concerns, injuries or other incidents that occur during the operational hours of our program. It is also your responsibility for billing and collecting payments for services. 

Compliance Duties 

You will ensure that our program is in full compliance with all licensing and safety regulations. You will update licensing paperwork and schedule any needed inspections. You will keep records on all staff members to ensure the records are in compliance with licensing and continuing education requirements. You will be responsible for fire and disaster preparedness drills as required by law and have written policies and plans for dealing with various types of emergencies in our program. 

Childcare Forms

Form 2971 Background check: Send this form to Kristi Murrell, and she’ll pass it along to me. Once I’ve entered the information into the Texas Health and Human Services Child system (HHSC), you’ll get an email with details on how to schedule your fingerprint check.

• Copy of Transcript/Diploma/GED 

• Copy of Driver’s License and SS Card 

• Sign IZONE Employee Handbook  

• Affidavit for Applicants for Employment CCL - form (2985) 

After completing all five forms listed above, you will receive an invitation to attend an orientation and pre-service training session with Kristi Murrell. She will assist you in filling out Form - Personnel Information Record (2947) and will also provide you with CCL Form 7250, which outlines the requirements for your annual 24-hour training for Texas HHSC. 

• Verification of First Aid & CPR—KISD provides in-person training each year during staff development days. Izone will reimburse any cost. 

Payroll Forms

Imagination Zone uses ADP as its payroll system to process monthly payments. ADP features an Employee Access section where you can manage your direct deposits and review your monthly pay information. 

Once your information has been added to the ADP system, you will receive a "Welcome" email from Payroll Security at www.adp.com. Please follow the six easy steps provided to complete your Employment Eligibility Verification (I-9), W-4 form, and direct deposit information.